HOAScribeTexas HOA management certificate generator
Every Texas property owners' association — including self-managed boards — must record a management certificate with its county and file it with TREC under Property Code §209.004. Thousands of associations have never filed one. Not filing has real costs. Fill in your details below and print a ready-to-notarize certificate — free, no account needed, and nothing you type leaves your browser.
Your association's details
Everything stays in your browser — nothing is uploaded or stored.
Then: notarize, record with your county clerk, and e-file with TREC at hoa.texas.gov within 7 days — the full checklist is below the preview.
PROPERTY OWNERS' ASSOCIATION MANAGEMENT CERTIFICATE
for [Association name]
The undersigned, being the designated representative of [Association name] (the "Association"), submits the following information pursuant to Section 209.004 of the Texas Property Code. This certificate supersedes any management certificate previously recorded by the Association.
Acknowledgment
THE STATE OF TEXAS, COUNTY OF ____________________: This instrument was acknowledged before me on ____________________ by [name], Board President of [association name], on behalf of said association.
_________________________________ Notary Public, State of Texas
After you print: the 3-step filing checklist
- Notarize. The certificate must be acknowledged before a notary to be recorded. Many banks and shipping stores notarize for a few dollars.
- Record with the county clerk in the real property records of each county where your subdivision is located. Recording fees are typically under $50.
- E-file with TREC within 7 days of recording, at hoa.texas.gov — upload the recorded copy. The TREC filing is free.
Then put the 30-day rule on your board calendar: whenever the information changes (a new board contact after your annual meeting, a new mailing address), an amended certificate must be recorded within 30 days — and e-filed with TREC again.
Frequently asked questions
Is this management certificate generator really free?
Yes. Fill in the form, print or save the certificate as a PDF, and file it. No account, no card, no catch — everything happens in your browser and nothing you type is uploaded or stored. HOAScribe makes money from boards that later want the full documentation system.
What do I do with the certificate after generating it?
Three steps: (1) have the signer acknowledge it before a notary, (2) record it in the real property records of the county clerk in each county where the subdivision is located, and (3) within 7 days of recording, e-file the recorded certificate with the Texas Real Estate Commission at hoa.texas.gov — the TREC filing is free.
Where do I find the recording data for our declaration?
On the first page of your recorded declaration (CC&Rs) there is a county clerk's stamp with an instrument number (or volume and page) and the county. If you can't find your copy, the county clerk's real property records office can pull it by the subdivision name.
How often must a Texas management certificate be updated?
An amended certificate must be recorded within 30 days after the association has notice that any information in it changed — most commonly the contact person after a board election. The amended certificate must also be e-filed with TREC within 7 days of recording.
The certificate is one document. Your board sends dozens.
HOAScribe drafts violation notices, dues letters, and meeting documents designed to reflect Texas's notice requirements — and keeps them all in one organized library. First 3 documents free.
This tool produces a draft for your board's review based on §209.004's content requirements. HOAScribe is not a law firm and this is not legal advice — if your association's situation is unusual (multiple declarations, master associations, condominiums), have an attorney review before recording. Condominium regimes file under different provisions.